Creative and digital content localization
Document Accessibility

Inclusivity in every word.

Our document accessibility services ensure your documents are inclusive to all – and compliant with the latest industry standards.
Let's talk Customer stories

Accessible documents for everyone

Unlock a wider audience and demonstrate your commitment to inclusivity. We offer a range of document accessibility services, including formatting, tagging, and remediation, to ensure your documents are accessible to all. We'll help you create accessible documents that are compatible with assistive technologies, such as screen readers and braille displays. 

RWS is trusted by
Coca-Cola Europacific Partners
Sony Music
DDI
Accenture
KONE
Linde MH
Leapmotor
NH Hotel Group
Ricoh
HP
Panasonic
Best Buy
Unilever
Coca-Cola Europacific Partners
Sony Music
DDI
Accenture
KONE
Linde MH
Leapmotor
NH Hotel Group
Ricoh
HP
Panasonic
Best Buy
Unilever

Compliance with accessibility standards

Compliance with accessibility standards

Need to ensure your documents meet accessibility standards? We understand that navigating the complex world of accessibility guidelines and regulations can be a challenge. 

Our team of experts can guide you through the latest standards, including WCAG and the European Accessibility Act, and help you implement the necessary changes to make your documents accessible to everyone.

Usability for all readers

Usability for all readers

Want to make your documents easy to navigate and understand for everyone? We'll help you optimize the structure, formatting, and language of your documents to ensure they are accessible and user-friendly for all readers. 

This includes providing clear headings, alternative text for images, and accessible forms and interactive elements. We'll also help you choose the right fonts, colours, and layouts to create a positive reading experience for everyone.

Efficiency in the document accessibility process

Efficiency in the document accessibility process

Looking to streamline your document accessibility process? We can help you save time and resources while ensuring your documents are accessible. Our team of experts will help you create accessible documents from scratch, or remediate existing documents to meet accessibility standards.

We'll also help you integrate accessibility into your document creation workflow, ensuring that accessibility is considered from the outset, rather than as an afterthought.

Document accessibility solutions for all

Document accessibility solutions for all

Document accessibility requires a nuanced understanding of user needs and assistive technologies. We combine the knowledge of our accessibility specialists with cutting-edge tools to deliver comprehensive solutions. 

  • Precise tagging so screen readers can accurately interpret and convey information to users with visual impairments
  • Alternative text for images so users who cannot see your images can still understand their content
  • Accessible forms and interactive elements for users with disabilities
  • Solutions integrate with your existing document creation and management processes, making it easy to incorporate accessibility into your workflow
Case study

DDI gets expert support in its drive for inclusive, accessible learning

Determined to accelerate the accessibility roadmap for its digital training platform, DDI discovered that it could learn a lot – and get ahead quickly – by turning to a trusted partner: RWS.
Read case study

The partner you need for... 

Accessibility

Create a more inclusive digital world. Our comprehensive accessibility solutions ensure your content is accessible to everyone.
Learn more

Video accessibility

Reach every viewer with accessible video.Our team provides expert captioning, audio descriptions, and more to ensure your videos can be enjoyed by everyone.
Learn more

Web and software accessibility

Build a digital world without barriers. Our accessibility testing and consulting services ensure your website and software are accessible to everyone.
Learn more

Accessibility in eLearning

Create inclusive and accessible eLearning experiences for all learners with our expert localization and accessibility services.
Learn more

Insights and resources

A picture of EU flag with accessibility logo in the middle

The European Accessibility Act: A catalyst for inclusive digital experiences and business growth
Woman with glasses smiling

Smarter translation: 5 ways to unlock business growth
RWS Accessibility Services - Thumb

Accessibility Services: ensure compliance, promote inclusivity, and improve the user experience for all your customers
View all

Ready to make your documents accessible?

Our experienced team is here to help you create inclusive, compliant documents that reach every audience.

Let's talk

Document accessibility: Frequently asked questions

Document accessibility means ensuring digital documents (such as PDFs, Word files and presentations) can be fully understood and navigated by everyone, including users with disabilities. Accessible documents meet standards like ADA, Section 508 and WCAG. This helps your business comply with legal requirements, demonstrates inclusivity, expands audience reach and improves overall user engagement.
RWS provides a wide range of document services to ensure your documents are accessible to everyone, including people with disabilities. These accessibility services include digital document remediation (e.g., PDFs, Word, Excel, PowerPoint), descriptive audio conversion, braille formatting, large print adaptation and multilingual accessibility solutions. 
 
Our accessibility experts ensure your documents comply with all relevant guidelines and offer seamless integration of accessibility features to serve diverse audience needs effectively. 
RWS makes a variety of documents accessible, including legal contracts, financial reports, technical manuals, marketing materials, academic resources, eLearning and training content, healthcare documentation, government publications and multimedia transcripts. Our experts ensure documents fully comply with accessibility standards, providing inclusive, engaging experiences for all users.
Timelines vary based on document complexity, length, format, required accessibility features, and remediation needs. Simple ad-hoc requests take a few days, while larger, complex documents may need more time. With proper scoping and forecasting, we can deliver thousands of pages per day. RWS leverages advanced technologies and accessibility specialists to ensure efficient turnaround times, including expedited options, guaranteeing timely and compliant document accessibility.
Yes, RWS specializes in making eLearning and training documents accessible, including accessible PDFs, interactive digital content, multimedia captions, audio descriptions and transcripts. Our accessibility experts and specialized linguists adapt content for inclusivity, regulatory compliance and effective global learning, ensuring your training reaches and engages learners of all abilities.
RWS can incorporate numerous accessibility features, including proper heading structures, alternative text for images, descriptive audio files, text-to-speech compatibility, document tagging for screen readers, accessible navigation elements and alternative formats like large print or braille, ensuring full accessibility for diverse user groups.
Yes, RWS offers multilingual accessibility services, providing fully compliant and culturally relevant accessible documents in multiple languages. Our global network of linguists ensures your multilingual documents meet WCAG and ADA standards, allowing your business to communicate inclusively and effectively with global audiences across different markets.
Document accessibility pricing is determined by document complexity, length, format, required accessibility features and turnaround time. RWS offers transparent, customized quotes tailored specifically to your accessibility needs. We clearly outline all costs upfront, ensuring you can budget effectively and meet compliance deadlines with confidence.